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Index:

  A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  V  W  

Please note: If forms refer to other forms, circular letters and/or text files, these references are highlighted as a link, as a rule.

Forms can be located in an alphabetical list either individually or as a group on the basis of certain settings (e.g., the group Scientists/Members of academic staff will show all electronic forms related to research associates).

Please note the additional instructions for using and filling out forms.

All users are responsible for the data they enter into the forms. Since only the German forms are legally binding, please fill them in German. The non-fillable English forms serve the sole purpose of providing explanation. In case these are personal data, it is necessary to comply with the legal and judicial regulations of data protection and, in particular, with the cirlular letter D3/3/18 (keyword: file and device list) .

guest stay (application for approval) (Form D2.1/29 from 07.03.2024)
Application for approval of a guest stay

A

Accident (documentation) (Form D4.7/56 from 05.11.2019)
Documentation of first aid provided and / or accidents
Accident report / civil servant (Investigation of a work-related accident according to § 50 Saxon Civil Servant Pensions Act (SächsBeamtVG) (Form GAS/6 from 04.07.2017)
Investigation of a work-related accident according to § 50 Saxon Civil Servant Pensions Act (SächsBeamtVG)
Accident report / employee (for accidents with more than 3 days of incapacity to work) (Form GAS/2 from 08.05.2024)
Large accident report for workers, employees, trainees, student assistants and research assistants
Accident Report / employees (in case of accidents with a visit to the doctor and no or up to three days’ inability to work) (Form GAS/1 from 08.05.2024)
small internal accident report
ACCIDENT REPORT for children in day care facilities, pupils, students (Form GAS/5 from 08.05.2024)
Accident Report for children in day care facilities, pupils, students
Accumulated annual leave for civil servants (Form D2/134 from 17.10.2024)
Accumulated annual leave for civil servants
Acknowledgement of Receipt of Statutes for Ensuring Good Scientific Practice,Avoiding Scientific Misconduct, and Handling Violations (Form D2.2/68 from 15.10.2024)
Acknowledgement of Receipt of Statutes for Ensuring Good Scientific Practice, Avoiding Scientific Misconduct, and Handling Violations
Acknowledgement of Receipt VBL (Form D2.2/31 from 07.09.2022)
Acknowledgement of Receipt VBL
add a creditor (Form D1.2/50 from 06.12.2023)
Application to add a creditor
add supplier master data (Form D1.2/50 from 06.12.2023)
Application to add a creditor
Additional Information (employment or researchers) (Form D2.1/81 from 20.07.2022)
Additional Information on Qualification (upon conclusion of a fixed-term employment contract for research associates and research assistants)
Agreement on regular mobile work in accordance with § 8 para. 2 of the Service agreement on mobile work (Form D2/136 from 27.09.2022)
Attachment to the Service agreement on mobile work
allocation of a research and development contract (Checklist) (Form D1.2/39 from 07.04.2025)
Checklist for preparing the allocation of a research and development contract
Amendment (TU Travel service) (Form D2.3/11 from 24.07.2024)
Booking order, Enquiry, Amendment, Cancellation with TU Travel Service (Amex GBT)
Announcement of a Monetary Donation (Form D1.6/31 from 05.06.2024)
Announcement of a Monetary Donation, filled in by the sponsor
Announcement of a Third-Party Funded Project (Form D5.1/3-1 from 11.04.2022)
Form Announcement of a Third-Party Funded Project of Technische Universität Dresden -Not applicable for the Faculty of Medicine (MF) -
Appendix to the travel expenses claim (Form D2.3/9 from 22.08.2013)
Appendix to the travel expenses claim - Official declaration
Application for a Business trip, Education/training trip, Trip in the official interests of TUD (Form D2.3/32 from 11.07.2023)
Application for a Business trip, Education/training trip, Trip in the official interests of TUD (third party)
Application for a grant for research stays of AvH scholarship holders (Form D8/3 from 24.07.2024)
Application for a grant for research stays of AvH scholarship holders
Application for approval of a guest lecture (Form D2.1/5 from 08.05.2024)
Request for approval of a guest lecture
Application for approval of a guest stay (Form D2.1/29 from 07.03.2024)
Application for approval of a guest stay
Application for extension / contract amendment (Form D2.2/84 from 11.11.2021)
Application for extension / contract amendment
Application for increase/cutting of hours (student / research assistants) (Form D2.2/70 from 14.04.2020)
Application for an increase/cutting of hours in connection with an existing contract with student / research assistants
Application for login at ZIH (functional-/structurally-relate (Form D2.2/56-2 from 18.10.2016)
online application for a login with a functional- / structurally-related e-mail address of TU Dresden
Application for parental leave (Form D2.1/76 from 05.03.2025)
Application for parental leave
Application for the allocation of funds from the research pool (individual projects) (Form D5.1/9 from 18.04.2024)
Application for the allocation of funds from the research pool (individual projects)
Application for the allocation of funds from the research pool for project applications as part of DFG coordinated programs (Form D5.1/19 from 16.03.2023)
Application for the allocation of funds from the research pool for project applications as part of DFG coordinated programs
Application for the reimbursement of expenses for participation in a virtual event (Form D1.1/60 from 09.09.2022)
Form for application for the reimbursement of expenses for participation in a virtual event
Application for the tax allowance for an assistant tutor (Form D2.2/69 from 09.07.2021)
Application for the tax allowance for an assistant tutor
Application to add a creditor (Form D1.2/50 from 06.12.2023)
Application to add a creditor
Application to employ a Research Assistant (fixed-term acc. to § 2 WissZeitVG) (Form D2.2/82 from 12.10.2023)
Application to employ a Research Assistant (WHK, academic qualification), fixed-term acc. to § 2 WissZeitVG
Application to employ a Research Assistant (fixed-term acc. to § 6 WissZeitVG) (Form D2.3/54 from 12.10.2023)
Application to employ a Research Assistant (WHK, course-related), fixed-term acc. to § 6 WissZeitVG
Approval/reimbursement of overnight accommodation expenses (Form D2.3/24 from 27.09.2023)
Approval/reimbursement of overnight accommodation expenses
Arbitration procedure (Digital Leave Management) (Form D2/141 from 06.03.2023)
Contact and Correction Form Digital Leave Management
Arbitration procedure in the event of failure to reach agreement on annual leave periods (Annual Leave for Professors) (Form D2/143 from 15.05.2024)
Contact and Correction Form Annual Leave for Professors
Assessment of academic qualifications acquired abroad (Form D2.3/39 from 25.02.2025)
Evaluation of a higher education qualification acquired abroad to be used for employment at TUD
assessment of the internal market relevance of public contracts in the sub-threshold (Unterschwellenbereich) area (Report) (Form D1.2/40 from 09.04.2025)
Report on the assessment of internal market relevance of public contracts that fall below the threshold value in the context of European Territorial Cooperation projects and the funding guidelines of the ERDF, JTF, and the ESF Plus to strengthen the European Research and Education Area
Attachment to the Employment Request Application (Form D2.2/35 from 20.07.2022)
Form for the involvement of SBV and PR insofar as the applicants include individuals with disabilities or those with equivalent status according to German law
Attachment to the Employment Request Application (individuals with disabilities) (Form D2.2/35 from 20.07.2022)
Form for the involvement of SBV and PR insofar as the applicants include individuals with disabilities or those with equivalent status according to German law
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores (Cost Center) (Form Sonst2 from 25.04.2022)
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores - Financing: COST CENTER
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores (Project) (Form Sonst1 from 25.04.2022)
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores - Financing: PROJECT
AvH scholarship holders (Application for a grant for research stays) (Form D8/3 from 24.07.2024)
Application for a grant for research stays of AvH scholarship holders

B

Bahn-Corporate (online booking authorisation) (Form D2.3/18 from 21.03.2019)
Application for online booking authorisation with Deutsche Bahn (DB AG) for TU employees Bahn-Corporate
BahnCard (refund of cost) (Form D2.3/17 from 28.02.2014)
Application for refund of cost of a "BahnCard"
bank details (cash expenses) (Form D2.2/77 from 26.08.2022)
Form for registration/updating of bank details for the reimbursement of cash expenses
Booking order (TU Travel service) (Form D2.3/11 from 24.07.2024)
Booking order, Enquiry, Amendment, Cancellation with TU Travel Service (Amex GBT)
Business trips (Formulargruppe "Business and Education/training trips")
List of forms for business and education/training trips
Business trip (Application) (Form D2.3/32 from 11.07.2023)
Application for a Business trip, Education/training trip, Trip in the official interests of TUD (third party)
Business trip (Travel expenses claim) (Form D2.3/34 from 12.09.2014)
Travel expenses claim

C

Cancellation (TU Travel service) (Form D2.3/11 from 24.07.2024)
Booking order, Enquiry, Amendment, Cancellation with TU Travel Service (Amex GBT)
cash expenses (bank details) (Form D2.2/77 from 26.08.2022)
Form for registration/updating of bank details for the reimbursement of cash expenses
Cash expenses for participation in a virtual event (reimbursement) (Form D1.1/60 from 09.09.2022)
Form for application for the reimbursement of expenses for participation in a virtual event
Central Chemical Store Cost Center (Authorization form) (Form Sonst2 from 25.04.2022)
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores - Financing: COST CENTER
Central Chemical Store Project (Authorization form) (Form Sonst1 from 25.04.2022)
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores - Financing: PROJECT
Changing contract of Employees or Workers (Formulargruppe "Changing contract of Employees or Workers")
List of forms for the changing of contract
Changing contract of Scientists/Members of academic staff (Formulargruppe "Changing contract of Scientists/Members of academic staff")
List of forms for the changing of contract
Checklist for preparing the allocation of a research and development contract (Form D1.2/39 from 07.04.2025)
Checklist for preparing the allocation of a research and development contract
childcare place TU Dresden (Form D9.3/1 from 08.02.2021)
Registration for a TU Dresden childcare place including proof of TUD employment
civil servants (Investigation of a work-related accident according to § 50) (Form GAS/6 from 04.07.2017)
Investigation of a work-related accident according to § 50 Saxon Civil Servant Pensions Act (SächsBeamtVG)
Confidentially (Obligation) (Form D4.5/5 from 18.01.2023)
Obligation to Confidentially
Contact and Correction Form Annual Leave for Professors (Form D2/143 from 15.05.2024)
Contact and Correction Form Annual Leave for Professors
Contact and Correction Form Digital Leave Management (Form D2/141 from 06.03.2023)
Contact and Correction Form Digital Leave Management
Continuous experiment (Form D4.5/26 from 27.09.2022)
Continuous experiments that are carried out unsupervised (even temporarily) must be set up in such a way that no hazardous incidents, damage or accidents can be caused, in particular due to an unexpected loss of power, water, etc.
contract (draft contract TUD as client) (Form D5.1/12 from 11.08.2022)
Appendix 5 (german version per August 11, 2022); Appendix 5a (english version per August 11, 2022)
contract (draft contract TUD as contractor) (Form D5.1/10 from 29.03.2018)
Appendix 3 (german version per 29.03.2018); Appendix 4 (englisch version per 05.04.2018)
contract amendment (application) (Form D2.2/84 from 11.11.2021)
Application for extension / contract amendment
Contract amendment in the existing contract of employment (application) (Form D2.2/84 from 11.11.2021)
Application for extension / contract amendment
Contract for Active Sponsorship (Form D1/61 from 01.03.2018)
Model Contract for Active Sponsorship
Contract for Passive Sponsorship (Form D1/62 from 01.03.2018)
Model Contract for Passive Sponsorship
Cost Centers (Form D3.7/20 from 13.10.2023)
Form for Cost Centers (KSt)
Cost comparison between air travel / regular transport service (rail) (Form D2.3/8 from 26.07.2019)
Cost comparison between air travel / regular transport service (rail) if travelling by air for financial reasons

D

Data (personal data on the Internet) (Form D3.5/46 from 31.08.2022)
Declaration of consent to the worldwide publication of personal data on the Internet
Data Collection Sheet for Emergency Management (Form D4/48 from 23.01.2025)
Data Collection Sheet for Emergency Management
Data Secrecy (Obligation) (Form D4.5/5 from 18.01.2023)
Obligation to Confidentially
Declaration of consent to the worldwide publication of personal data on the Internet (Form D3.5/46 from 31.08.2022)
Declaration of consent to the worldwide publication of personal data on the Internet
Declaration of doctoral studies and employment relationships (Form D2.2/44 from 15.10.2024)
Declaration of contractual duration for academic staff: declaration of doctoral studies and employment relationships (fixed-term employm./ civil service on limited appointment) at German higher education or research institutions accor. §2 Abs.3 WissZeitVG
Declaration of Donation in Kind (Form D1.6/32 from 29.07.2016)
Declaration of Donation in Kind
Declaration of leave entitlement for employees under collective bargaining agreements who reduce their working hours (Form D2/138 from 17.10.2024)
Declaration of leave entitlement for employees under collective bargaining agreements who reduce their working hours
Declaration on secondary employment/s (Form D2.3/7 from 07.10.2020)
yearly Declaration on secondary employment/s (attachement 2 to RS D2/1/16)
defect of locking medium / locking cylinder (notification) (Form D4/55 from 16.06.2021)
Attachment 7 of Key and Transponder Regulations: Notification of defect / request to exchange a defective locking medium / locking cylinder
DFG coordinated programs - Application for the allocation of funds from the research pool for project applications (Form D5.1/19 from 16.03.2023)
Application for the allocation of funds from the research pool for project applications as part of DFG coordinated programs
Disclosure Form: Self-disclosure of financial interests related to PHS/NIH/NSF projects (Form D5.1/20 from 17.04.2023)
This form refers to the “Policy on Financial Conflicts of Interest for Grants from the U.S. Public Health Service (PHS) Agencies and the U.S. National Science National Science Foundation (NSF) of the Technische Universität Dresden“
Documentation of first aid provided and / or accidents (Form D4.7/56 from 05.11.2019)
Documentation of first aid provided and / or accidents
Donation in Kind (Declaration) (Form D1.6/32 from 29.07.2016)
Declaration of Donation in Kind
draft contract TUD as client (Form D5.1/12 from 11.08.2022)
Appendix 5 (german version per August 11, 2022); Appendix 5a (english version per August 11, 2022)
draft contract TUD as contractor (Form D5.1/10 from 29.03.2018)
Appendix 3 (german version per 29.03.2018); Appendix 4 (englisch version per 05.04.2018)

E

E-Mail-Address (functional-/structurally-related login) (Form D2.2/56-2 from 18.10.2016)
online application for a login with a functional- / structurally-related e-mail address of TU Dresden
Education trip (application) (Form D2.3/32 from 11.07.2023)
Application for a Business trip, Education/training trip, Trip in the official interests of TUD (third party)
Education/training trip (Travel expenses claim) (Form D2.3/34 from 12.09.2014)
Travel expenses claim
education/training trips (Formulargruppe "Business and Education/training trips")
List of forms for business and education/training trips
Emergency Management (Data Collection Sheet) (Form D4/48 from 23.01.2025)
Data Collection Sheet for Emergency Management
Employment (Acknowledgement of Receipt VBL) (Form D2.2/31 from 07.09.2022)
Acknowledgement of Receipt VBL
Employment (Declaration of contractual duration) (Form D2.2/44 from 15.10.2024)
Declaration of contractual duration for academic staff: declaration of doctoral studies and employment relationships (fixed-term employm./ civil service on limited appointment) at German higher education or research institutions accor. §2 Abs.3 WissZeitVG
Employment (of researchers, additional information) (Form D2.1/81 from 20.07.2022)
Additional Information on Qualification (upon conclusion of a fixed-term employment contract for research associates and research assistants)
Employment (Personal Data Sheet) (Form D2.2/19 from 14.11.2024)
Personal Data Sheet
Employment (Request Application) (Form D2.2/42 from 18.06.2024)
Employment Request Application
Employment (Research Assistant acc. to § 2 WissZeitVG) (Form D2.2/82 from 12.10.2023)
Application to employ a Research Assistant (WHK, academic qualification), fixed-term acc. to § 2 WissZeitVG
Employment (Research Assistant acc. to § 6 WissZeitVG) (Form D2.3/54 from 12.10.2023)
Application to employ a Research Assistant (WHK, course-related), fixed-term acc. to § 6 WissZeitVG
Employment (Womens Promotion Statistics) (Form D2.2/41 from 01.12.2023)
Form Saxon Womens Promotion Statistics Ordinance
employment contract (termination) (Form D2/84 from 21.07.2022)
Request by the employee for termination of the employment contract
Employment Request Application (Form D2.2/42 from 18.06.2024)
Employment Request Application
Enquiry (TU Travel service) (Form D2.3/11 from 24.07.2024)
Booking order, Enquiry, Amendment, Cancellation with TU Travel Service (Amex GBT)
Equal Opportunities Officers (Workload reduction) (Form D2/145 from 20.01.2025)
Workload reduction for decentralized Equal Opportunities Officers
Evaluation of a higher education qualification acquired abroad to be used for employment at TUD (Form D2.3/39 from 25.02.2025)
Evaluation of a higher education qualification acquired abroad to be used for employment at TUD
exchange a defective locking medium / locking cylinder (request) (Form D4/55 from 16.06.2021)
Attachment 7 of Key and Transponder Regulations: Notification of defect / request to exchange a defective locking medium / locking cylinder
expenses (reimbursement) (Form D1.1/57 from 03.12.2024)
Reimbursement of expenses
Expenses for participation in a virtual event (reimbursement) (Form D1.1/60 from 09.09.2022)
Form for application for the reimbursement of expenses for participation in a virtual event
express shipments (Package shipments abroad) (Form D3.3/47 from 21.10.2024)
Attachment 7 of Mail Service Regulations, in case of International merchandise mail, packages and express shipments abroad

F

Fire Brigade (Form GAS/12 from 25.06.2024)
Application for joining the fire brigade of TU Dresden
fire detectors (Request to deactivate) (Form D4.5/24 from 05.02.2024)
Request to deactivate fire detectors
First aid provided (documentation) (Form D4.7/56 from 05.11.2019)
Documentation of first aid provided and / or accidents
Form for Cost Centers (KSt) (Form D3.7/20 from 13.10.2023)
Form for Cost Centers (KSt)
Form for the involvement of SBV and PR (Form D2.2/35 from 20.07.2022)
Form for the involvement of SBV and PR insofar as the applicants include individuals with disabilities or those with equivalent status according to German law
Freelance Contract (Formulargruppe "Freelance Contract")
List of forms for the application to conclude a freelance contract.
Non-EU-citizen must present a residence permit.

G

Glassware and Materials Store Cost Center (Authorization form) (Form Sonst2 from 25.04.2022)
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores - Financing: COST CENTER
Glassware and Materials Store Project (Authorization form) (Form Sonst1 from 25.04.2022)
Authorization form for the receipt of chemicals, glassware and/or laboratory equipment from TU Dresden’s Central Stores - Financing: PROJECT
Grants from the PHS/NIH/NSF (Financial Conflicts of Interest (FCOI)) (Form D5.1/20 from 17.04.2023)
This form refers to the “Policy on Financial Conflicts of Interest for Grants from the U.S. Public Health Service (PHS) Agencies and the U.S. National Science National Science Foundation (NSF) of the Technische Universität Dresden“

H

health services (suitability test) (Form D4/47 from 14.11.2024)
Form to assign a occupational health suitability test (acc. to service agreement RS D4/2/17).
higher education qualification (acquired abroad) (Form D2.3/39 from 25.02.2025)
Evaluation of a higher education qualification acquired abroad to be used for employment at TUD
Hiring and changing working hours of research assistants (Formulargruppe "research assistant")
List of forms for the hiring and changing working hours process of a research assistant
Hiring and changing working hours of student assistants (Formulargruppe "Student assistant")
List of forms for the hiring and changing working hours process
Hiring of employees pursuant to part I and II of compansation agreement (Formulargruppe "Employees")
List of forms for the hiring process
Hiring of Professors (Formulargruppe "Professors")
List of forms for the hiring process
Hiring of scientists/Members of academic staff (Formulargruppe "Scientists/Members of academic staff")
List of forms for the hiring process
Hiring of Workers (Formulargruppe "Workers")
List of forms for the hiring process
hospitality expenses (Supplementary information to the accompanying invoice sheet) (Form D1/60 from 23.08.2024)
Supplementary information to the accompanying invoice sheet for hospitality expenses
Hosting agreement - Contract for issuance of a residence permit (Form D8/2 from 22.03.2023)
Contract for issuance of a residence permit according to section 18d of the German Residence Act for unpaid visits to be processed at the Schools´Administration
Hosting Agreement - Contract for issuance of a residence permit (Form D2/124 from 22.03.2023)
Hosting Agreement - Contract for issuance of a residence permit according to section 18d of the German Residence Act for contracts with remuneration to be processed at D2
Hosting Agreement, remunerated (Form D2/124 from 22.03.2023)
Hosting Agreement - Contract for issuance of a residence permit according to section 18d of the German Residence Act for contracts with remuneration to be processed at D2
Hosting Agreement, unpaid (Form D8/2 from 22.03.2023)
Contract for issuance of a residence permit according to section 18d of the German Residence Act for unpaid visits to be processed at the Schools´Administration
Hours increasing/cutting (student / research assistants) (Form D2.2/70 from 14.04.2020)
Application for an increase/cutting of hours in connection with an existing contract with student / research assistants

I

individual projects (Application for the allocation of funds from the research pool) (Form D5.1/9 from 18.04.2024)
Application for the allocation of funds from the research pool (individual projects)
individuals with disabilities (Attachment to the Employment Request Application) (Form D2.2/35 from 20.07.2022)
Form for the involvement of SBV and PR insofar as the applicants include individuals with disabilities or those with equivalent status according to German law
Internet (personal data) (Form D3.5/46 from 31.08.2022)
Declaration of consent to the worldwide publication of personal data on the Internet
Investigation of a work-related accident according to § 50 Saxon Civil Servant Pensions Act (SächsBeamtVG) (Form GAS/6 from 04.07.2017)
Investigation of a work-related accident according to § 50 Saxon Civil Servant Pensions Act (SächsBeamtVG)
Issuing locking media (Form D4/52 from 16.06.2021)
Attachment 4 of Key and Transponder Regulations: Issuing locking media
IT Security Incident (Report Form) (Form Sonst5 from 17.06.2015)
IT Security Incident Report Form

J

Job description and classification (Employees with physical/manual occupations) (Form D2.1/16 from 29.01.2024)
Job description and classification (Employees with physical/manual occupations)
Job description and classification (Staff under part I and II of the remuneration regulations - Entgeltordnung) (Form D2.1/23 from 29.01.2024)
Job description and classification (Staff under part I and II of the remuneration regulations - Entgeltordnung)

K

Key and Transponder Regulations (Formulargruppe "Key and Transponder Regulations")
List of form, that are listet as attachments in the Key and Transponder Regulations

L

Leave (Accumulated Leave) (Form D2/134 from 17.10.2024)
Accumulated annual leave for civil servants
Leave request (retroactive correction Digital Leave Management) (Form D2/141 from 06.03.2023)
Contact and Correction Form Digital Leave Management
Leave sheet (Form D2/133 from 12.05.2021)
Leave sheet
Leave sheet for professors (Form D2/135 from 20.12.2022)
Holiday Sheet for Professors
Length of the contractual duration for academic staff (Form D2.2/44 from 15.10.2024)
Declaration of contractual duration for academic staff: declaration of doctoral studies and employment relationships (fixed-term employm./ civil service on limited appointment) at German higher education or research institutions accor. §2 Abs.3 WissZeitVG
Loan Agreement (Form D1.2/15 from 22.05.2015)
Loan Agreement for devices or device systems
locking media (issuing) (Form D4/52 from 16.06.2021)
Attachment 4 of Key and Transponder Regulations: Issuing locking media
locking medium (request for issuing) (Form D4/50 from 16.06.2021)
Attachment 2 of Key and Transponder Regulations: Request for issuing a locking medium
locking medium transfer (change of employee) (Form D4/53 from 16.06.2021)
Attachment 5 of Key and Transponder Regulations: Request for/notification of a locking medium transfer (change of employee)
Locking System Officer (Notification) (Form D4/49 from 16.06.2021)
Attachment 1 of Key and Transponder Regulations: Notification of the Locking System Officer
Login at ZIH (functional-/structurally-related e-mail address) (Form D2.2/56-2 from 18.10.2016)
online application for a login with a functional- / structurally-related e-mail address of TU Dresden
loss of the locking medium (notification) (Form D4/54 from 16.06.2021)
Attachment 6 of Key and Transponder Regulations: Notification of loss/theft of the locking medium

M

Mail Service Regulations (Package shipments abroad) (Form D3.3/47 from 21.10.2024)
Attachment 7 of Mail Service Regulations, in case of International merchandise mail, packages and express shipments abroad
Medical Services (cccupational health care) (Form D4.7/33 from 04.04.2025)
Questionaire for occupational health care
merchandise mail (international) (Form D3.3/47 from 21.10.2024)
Attachment 7 of Mail Service Regulations, in case of International merchandise mail, packages and express shipments abroad
mobile work (Agreement in accordance with § 8 para. 2 of the Service agreement on mobile work) (Form D2/136 from 27.09.2022)
Attachment to the Service agreement on mobile work
Model Contract for Active Sponsorship (Form D1/61 from 01.03.2018)
Model Contract for Active Sponsorship
Model Contract for Passive Sponsorship (Form D1/62 from 01.03.2018)
Model Contract for Passive Sponsorship
Monetary Donation (Announcement) (Form D1.6/31 from 05.06.2024)
Announcement of a Monetary Donation, filled in by the sponsor

N

notice of settlement/certificate of travel expense reimbursement received (Form D2.3/10 from 11.09.2014)
Notice of settlement/certificate of travel expense reimbursement received for official and educational/training trips for submission to the tax office
Notification of defect / request to exchange a defective locking medium / locking cylinder (Form D4/55 from 16.06.2021)
Attachment 7 of Key and Transponder Regulations: Notification of defect / request to exchange a defective locking medium / locking cylinder
Notification of leave after a reduction of working hours (Form D2/137 from 17.10.2024)
Notification of leave after a reduction of working hours
Notification of loss/theft of the locking medium (Form D4/54 from 16.06.2021)
Attachment 6 of Key and Transponder Regulations: Notification of loss/theft of the locking medium
Notification of secondary employment (Form D2.3/6 from 02.01.2025)
Notification of secondary employment (attachement 1 to RS D1/2/16)
Notification of the Locking System Officer (Form D4/49 from 16.06.2021)
Attachment 1 of Key and Transponder Regulations: Notification of the Locking System Officer
Notification of weekly working days (Part-time employment with distribution over less than 5 working days per week) (Form D2/142 from 14.11.2023)
Part-time employment with distribution over less than 5 working days per week - Notification of weekly working days for recording in the central IT system (SAP HCM)

O

Obligation to Confidentially (Form D4.5/5 from 18.01.2023)
Obligation to Confidentially
Occupational health care (Questionaire) (Form D4.7/33 from 04.04.2025)
Questionaire for occupational health care
occupational health suitability test (Form D4/47 from 14.11.2024)
Form to assign a occupational health suitability test (acc. to service agreement RS D4/2/17).
official and educational/training trips (Form D2.3/10 from 11.09.2014)
Notice of settlement/certificate of travel expense reimbursement received for official and educational/training trips for submission to the tax office
Official declaration (Form D2.3/9 from 22.08.2013)
Appendix to the travel expenses claim - Official declaration
official trips (Form D2.3/10 from 11.09.2014)
Notice of settlement/certificate of travel expense reimbursement received for official and educational/training trips for submission to the tax office
Online booking authorisation (Form D2.3/18 from 21.03.2019)
Application for online booking authorisation with Deutsche Bahn (DB AG) for TU employees Bahn-Corporate
Overnight accommodation expenses (Form D2.3/24 from 27.09.2023)
Approval/reimbursement of overnight accommodation expenses

P

Package shipments (abroad) (Form D3.3/47 from 21.10.2024)
Attachment 7 of Mail Service Regulations, in case of International merchandise mail, packages and express shipments abroad
parental leave (application) (Form D2.1/76 from 05.03.2025)
Application for parental leave
Part-time employment with distribution over less than 5 working days per week - Notification of weekly working days for recording in the central IT system (SAP HCM) (Form D2/142 from 14.11.2023)
Part-time employment with distribution over less than 5 working days per week - Notification of weekly working days for recording in the central IT system (SAP HCM)
Payment processing statement (Form D2.3/45 from 28.11.2019)
Payment processing statement (to be forwarded to the payroll dep.)
Personal Data Sheet (Form D2.2/19 from 14.11.2024)
Personal Data Sheet
Personnel record for the collection of information for payroll accounting (Form D2.2/71 from 26.07.2023)
Personnel record for the collection of information for payroll accounting
Personnel record for the collection of information for payroll accounting for student / research assistants (Form D2.2/73 from 24.03.2025)
Personnel record for the collection of information for payroll accounting student assistants/ senior student assistants
Provision of scholarship funding (Agreement for payment) (Form D2.1/15 from 03.05.2023)
Provision of scholarship funding
Purchase Order for Technical Consumables (Form D4.4/16 from 08.04.2021)
Purchase Order for Technical Consumables

Q

Qualification (additional information) (Form D2.1/81 from 20.07.2022)
Additional Information on Qualification (upon conclusion of a fixed-term employment contract for research associates and research assistants)
Questionaire for occupational health care (Form D4.7/33 from 04.04.2025)
Questionaire for occupational health care

R

Registration for a TU Dresden childcare place (Form D9.3/1 from 08.02.2021)
Registration for a TU Dresden childcare place including proof of TUD employment
registration/updating of bank details for cash expenses (Form D2.2/77 from 26.08.2022)
Form for registration/updating of bank details for the reimbursement of cash expenses
regular mobile work (Agreement in accordance with § 8 para. 2 of the Service agreement on mobile work) (Form D2/136 from 27.09.2022)
Attachment to the Service agreement on mobile work
reimbursement of expenses (Form D1.1/57 from 03.12.2024)
Reimbursement of expenses
Reimbursement of expenses (Form D1.1/57 from 03.12.2024)
Reimbursement of expenses
remuneration agreement (Request) (Form D2.1/20 from 17.04.2024)
Request for conclusion of a work contract / remuneration agreement
Report Form for IT Security Incident (Form Sonst5 from 17.06.2015)
IT Security Incident Report Form
Report on the assessment of the internal market relevance of public contracts in the sub-threshold (Unterschwellenbereich) area (Form D1.2/40 from 09.04.2025)
Report on the assessment of internal market relevance of public contracts that fall below the threshold value in the context of European Territorial Cooperation projects and the funding guidelines of the ERDF, JTF, and the ESF Plus to strengthen the European Research and Education Area
Request by the employee for termination of the employment contract (Form D2/84 from 21.07.2022)
Request by the employee for termination of the employment contract
Request for change of room use (Form D4.1/3 from 20.01.2022)
Request for change of room use
Request for conclusion of a teaching assignment (Form D2.1/2 from 19.03.2024)
Request for conclusion of a teaching assignment page 1 and 2 (1. To be filled in by the Faculty/Central Unit, 2. Approval note)
Request for conclusion of a work contract / remuneration agreement (Form D2.1/20 from 17.04.2024)
Request for conclusion of a work contract / remuneration agreement
Request for issuing a locking medium (Form D4/50 from 16.06.2021)
Attachment 2 of Key and Transponder Regulations: Request for issuing a locking medium
Request for retroactive data correction (Annual Leave for Professors) (Form D2/143 from 15.05.2024)
Contact and Correction Form Annual Leave for Professors
Request for transponder programming (Form D4/51 from 16.06.2021)
Attachment 3 of Key and Transponder Regulations: Request for transponder programming
Request for/notification of a locking medium transfer (change of employee) (Form D4/53 from 16.06.2021)
Attachment 5 of Key and Transponder Regulations: Request for/notification of a locking medium transfer (change of employee)
Request lecture (Application for approval) (Form D2.1/5 from 08.05.2024)
Request for approval of a guest lecture
Request to book a room / facility for in-house events at TUD not for teaching activities (Form D8.7/1 from 30.10.2024)
Request to book a room / facility for in-house events at TUD not for teaching activities
Request to deactivate fire detectors (Form D4.5/24 from 05.02.2024)
Request to deactivate fire detectors
Research and Development (draft contract TUD as client) (Form D5.1/12 from 11.08.2022)
Appendix 5 (german version per August 11, 2022); Appendix 5a (english version per August 11, 2022)
Research and Development (draft contract TUD as contractor) (Form D5.1/10 from 29.03.2018)
Appendix 3 (german version per 29.03.2018); Appendix 4 (englisch version per 05.04.2018)
research and development service (Checklist) (Form D1.2/39 from 07.04.2025)
Checklist for preparing the allocation of a research and development contract
Research Assistant (application of emploment acc. to § 2 WissZeitVG) (Form D2.2/82 from 12.10.2023)
Application to employ a Research Assistant (WHK, academic qualification), fixed-term acc. to § 2 WissZeitVG
Research Assistant (application of emploment acc. to § 6 WissZeitVG) (Form D2.3/54 from 12.10.2023)
Application to employ a Research Assistant (WHK, course-related), fixed-term acc. to § 6 WissZeitVG
research assistant (Hiring and changing working hours) (Formulargruppe "research assistant")
List of forms for the hiring and changing working hours process of a research assistant
research assistant (Hours increasing/cutting) (Form D2.2/70 from 14.04.2020)
Application for an increase/cutting of hours in connection with an existing contract with student / research assistants
Research Pool - Application for the allocation of funds (DFG coordinated programs) (Form D5.1/19 from 16.03.2023)
Application for the allocation of funds from the research pool for project applications as part of DFG coordinated programs
researchers (additional information) (Form D2.1/81 from 20.07.2022)
Additional Information on Qualification (upon conclusion of a fixed-term employment contract for research associates and research assistants)
Room use (Request for change) (Form D4.1/3 from 20.01.2022)
Request for change of room use
rsd40123_Anlage3.pdf (Form D4/57 from 05.09.2023)
Instructions on implementing the Explosives Precursors Law in accordance with Regulation (EU) 2019/1148

S

Saxon Womens Promotion Statistics Ordinance of July 24, 2006 (Form D2.2/41 from 01.12.2023)
Form Saxon Womens Promotion Statistics Ordinance
scholarship (Agreement for payment) (Form D2.1/15 from 03.05.2023)
Provision of scholarship funding
Scientific Practice (Acknowledgement of Receipt) (Form D2.2/68 from 15.10.2024)
Acknowledgement of Receipt of Statutes for Ensuring Good Scientific Practice, Avoiding Scientific Misconduct, and Handling Violations
secondary employment (Notification) (Form D2.3/6 from 02.01.2025)
Notification of secondary employment (attachement 1 to RS D1/2/16)
Secondary employment/s (Declaration) (Form D2.3/7 from 07.10.2020)
yearly Declaration on secondary employment/s (attachement 2 to RS D2/1/16)
Security Incident (Report Form for IT Security Incidents) (Form Sonst5 from 17.06.2015)
IT Security Incident Report Form
Self-disclosure of financial interests related to PHS/NIH/NSF projects (Form D5.1/20 from 17.04.2023)
This form refers to the “Policy on Financial Conflicts of Interest for Grants from the U.S. Public Health Service (PHS) Agencies and the U.S. National Science National Science Foundation (NSF) of the Technische Universität Dresden“
Sponsorship (active, Model Contract) (Form D1/61 from 01.03.2018)
Model Contract for Active Sponsorship
Sponsorship (passive, Model Contract) (Form D1/62 from 01.03.2018)
Model Contract for Passive Sponsorship
Statutes for Ensuring Good Scientific Practice (Acknowledgement of Receipt) (Form D2.2/68 from 15.10.2024)
Acknowledgement of Receipt of Statutes for Ensuring Good Scientific Practice, Avoiding Scientific Misconduct, and Handling Violations
Student assistant (Hiring and changing working hours) (Formulargruppe "Student assistant")
List of forms for the hiring and changing working hours process
student assistant (Hours increasing/cutting) (Form D2.2/70 from 14.04.2020)
Application for an increase/cutting of hours in connection with an existing contract with student / research assistants
Subcontract (research and development contract) (Form D1.2/39 from 07.04.2025)
Checklist for preparing the allocation of a research and development contract
Supplementary information to the accompanying invoice sheet for hospitality expenses (Form D1/60 from 23.08.2024)
Supplementary information to the accompanying invoice sheet for hospitality expenses

T

teaching assignment (Form D2.1/3 from 07.03.2024)
Request for conclusion of a teaching assignment page 3 (to be filled out by the lecturer)
teaching assignment (Form D2.1/2 from 19.03.2024)
Request for conclusion of a teaching assignment page 1 and 2 (1. To be filled in by the Faculty/Central Unit, 2. Approval note)
Technical Consumables - Purchase Order (Form D4.4/16 from 08.04.2021)
Purchase Order for Technical Consumables
termination of the employment contract (Form D2/84 from 21.07.2022)
Request by the employee for termination of the employment contract
termination, alternative request (Form D2/84 from 21.07.2022)
Request by the employee for termination of the employment contract
theft of the locking medium (notification) (Form D4/54 from 16.06.2021)
Attachment 6 of Key and Transponder Regulations: Notification of loss/theft of the locking medium
Third-Party Funded Project (Announcement) (Form D5.1/3-1 from 11.04.2022)
Form Announcement of a Third-Party Funded Project of Technische Universität Dresden -Not applicable for the Faculty of Medicine (MF) -
Third-party funding announcement (Form D5.1/3-1 from 11.04.2022)
Form Announcement of a Third-Party Funded Project of Technische Universität Dresden -Not applicable for the Faculty of Medicine (MF) -
Training trip (Application) (Form D2.3/32 from 11.07.2023)
Application for a Business trip, Education/training trip, Trip in the official interests of TUD (third party)
Transponder and Key Regulations (Formulargruppe "Key and Transponder Regulations")
List of form, that are listet as attachments in the Key and Transponder Regulations
transponder programming (request) (Form D4/51 from 16.06.2021)
Attachment 3 of Key and Transponder Regulations: Request for transponder programming
Travel expenses claim (Form D2.3/34 from 12.09.2014)
Travel expenses claim
Travel Expenses Policy - App. 10 (Form D2.3/17 from 28.02.2014)
Application for refund of cost of a "BahnCard"
Travel Expenses Policy - App. 13 (Form D2.3/11 from 24.07.2024)
Booking order, Enquiry, Amendment, Cancellation with TU Travel Service (Amex GBT)
Travel Expenses Policy - App. 15 (Form D2.3/18 from 21.03.2019)
Application for online booking authorisation with Deutsche Bahn (DB AG) for TU employees Bahn-Corporate
Travel Expenses Policy - App. 2 (Form D2.3/32 from 11.07.2023)
Application for a Business trip, Education/training trip, Trip in the official interests of TUD (third party)
Travel Expenses Policy - App. 4 (Form D2.3/24 from 27.09.2023)
Approval/reimbursement of overnight accommodation expenses
Travel Expenses Policy - App. 5 (Form D2.3/8 from 26.07.2019)
Cost comparison between air travel / regular transport service (rail) if travelling by air for financial reasons
Travel Expenses Policy - App. 6 (Form D2.3/34 from 12.09.2014)
Travel expenses claim
Travel Expenses Policy - App. 8 (Form D2.3/9 from 22.08.2013)
Appendix to the travel expenses claim - Official declaration
Travel Expenses Policy - App. 9 (Form D2.3/10 from 11.09.2014)
Notice of settlement/certificate of travel expense reimbursement received for official and educational/training trips for submission to the tax office
Trip in the official interests of TUD ("third party") (Application) (Form D2.3/32 from 11.07.2023)
Application for a Business trip, Education/training trip, Trip in the official interests of TUD (third party)
tutoring activities (Form D2.2/69 from 09.07.2021)
Application for the tax allowance for an assistant tutor

V

Verifiable inventory control of restricted and reportable precursors under Regulation (EU) 2019/1148 (Form D4/56 from 05.09.2023)
Verifiable inventory control of restricted and reportable precursors under Regulation (EU) 2019/1148
Visiting Researcher (Formulargruppe "unpaid Visiting Researcher")
List of forms for visiting researchers according to MPrBI 2/2013.
Visiting Researcher (Form D8/1 from 22.02.2021)
Contract for a Visiting Researcher

W

weekly working days (Part-time employment with distribution over less than 5 working days per week) (Form D2/142 from 14.11.2023)
Part-time employment with distribution over less than 5 working days per week - Notification of weekly working days for recording in the central IT system (SAP HCM)
Womens Promotion Statistics (Employment) (Form D2.2/41 from 01.12.2023)
Form Saxon Womens Promotion Statistics Ordinance
work contract (Request) (Form D2.1/20 from 17.04.2024)
Request for conclusion of a work contract / remuneration agreement
working time record - service agreement flexible working time (Form D2.2/61 from 14.01.2025)
excel-sheet for recording and invoicing working time
Workload reduction for decentralized Equal Opportunities Officers (Form D2/145 from 20.01.2025)
Workload reduction for decentralized Equal Opportunities Officers